NACSW Volunteer Reward Program
Our trials could not happen without trial hosts and the volunteers that support those hosts and trials. We are happy to announce that The Volunteer Reward Program will now reward all volunteers for 7 days of volunteering regardless of the time frame it takes for them to earn their days.
Beginning on 01/01/2025 NACSW will be rewarding volunteers with one Additional Draw Entry for every 7 full days of volunteer time at NACSW sanctioned ORT’s and Trials. Submissions with eligible days earned in 2024 can be combined with dates in 2025 to complete 7 days. Dates before 1/1/2024 are are not eligible for submission.
The volunteer log form is available here.
Here are the details of the program:
1. An Additional Draw Entry means that you will receive 1 extra entry put in for the same dog/handler team. This is not a guarantee that you will receive a space in the trial, but it does increase your odds.
2. A handler may use multiple Additional Draw Entries for a single trial.
3. Additional Draw entries can only be used for “qualified” entries.
- If you are FEO or pending requirements, you are NOT eligible to use your Additional Draw Entry.
- For Summit entries, only dogs with an ELT-CH are eligible.
4. Once you have accumulated 7 volunteer days, take a photo of OR scan your sheets and submit to volunteer@nacsw.net WITHIN 14 DAYS of your final volunteer day for each set of 7 days being submitted. There are no exceptions to this rule.
- Submissions sent more than 14 days past the last day listed on the sheet will NOT be accepted.
- PLEASE submit your forms in increments of 7 days. This can be 7 total days all on the same form, 7 total days on 7 different forms or any variation of that.
- The volunteer department is unable track excess days on a submission.
5. Volunteer hours will be accrued in half and full day increments. A half day volunteer is a minimum of three hours and up to six hours. A full day is six hours or more. Half and full days will be determined by the Trial Volunteer Coordinator.
6. All non-compensated, volunteer roles (i.e. gate stewards, volunteer coordinator, box setter, timer, etc) at the ORT/trial will receive the same credit, no matter what they are. We value that you are giving up your day to help make the trial happen!
7. Anyone being financially compensated for their time (including Officials, vendors - including video services, Score Room Leads, Stand In Hosts, VC’s) is not eligible for volunteer credits.
8. Volunteer days are only earned for work done on ORT/trial days, not pre or post trial days with the exception of the Volunteer Coordinator who can now log 1 day for set up/pre trial work as long as they are not being otherwise financially compensated for their role.
9. We will only recognize volunteer days at official NACSW ORTs/Trials.
10. Multiple Additional Draw Entries may be accumulated ~ one for each 7 days of volunteering.
11. Volunteers will be accepted at the host’s discretion depending on need.
12. Once your Additional Draw Entry has been processed, you will receive a reply e-mail to let you know your Additional Draw Entry is available. It can take up to 4 weeks to process your submission.
13. Please note, as per the timeline you need to start the submission process at least 6 weeks prior to the trial entry open date.
14. Additional Draw Entries do not expire.
15. Multiple Additional Draw Entries can be used per dog per trial.
16. Volunteers can assign their volunteer days to any other member.
17. ORT hosts who are not officiating and are not being financially compensated are eligible for volunteer day credits.
18. Hosts/Volunteer Coordinators will sign and verify information on the volunteer forms presented to them by volunteers at their trials. They are not obligated to sign forms after the completion of the trial weekend.
19. Hosts/Volunteer Coordinators will submit their volunteer check-in sheets to NACSW at volunteer@nacsw.net within one week after their trial.
20. All NACSW hosts must participate in the program.
21. Once an Additional Draw has been applied in a random draw the Additional Draw is not eligible for reinstatement.
To use your additional draw:
Send an email to priorityentry@nacsw.net at least two weeks prior to the opening of the trial you would like to use it for. Provide the trial date, trial city, state and level, as well as your NACSW member number and your dog's name and NACSW number.
When submitting your Additional Draw Entry for use the following guidelines apply.
One may use their Additional Draw Entry
- For the earner to handle any dog, regardless of ownership.
- For another NACSW member to handle any dog in the earner’s own household.
- For any current NACSW member of the earner’s household to handle a dog, regardless of ownership.
OR
You may transfer your Additional Draw Entry to another handler.
To do this you must notify volunteer@nacsw.net not less than 4 weeks before the trial opening day listing the handler name and membership # of the person that you wish to transfer your Additional Draw Entry to. You will receive confirmation of the transfer and then that person would request to use the Additional Draw Entry by sending an email to priorityentry@nacsw.net at least two weeks prior to the opening of the trial they would like to use it for. Provide the trial date, trial city, state and level, as well as your NACSW member number and your dog's name and NACSW number.
Please note, as per the timeline to transfer your Additional Draw Entry you need to start the submission process at least 6 weeks prior to the trial entry open date.
Questions can be sent to: volunteer@nacsw.net
Thanks,
NACSW Trial Staff
